4th European Pangration Athlima
Championships
Izvorani, România
November the 14th and 15th, 2015
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Time |
Program |
Place |
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Friday, 13 November 2015 |
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Arrival of WPAF, EPAF delegates |
Izvorani |
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Arrival of delegations |
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13.00 – 15.00 |
EPAF board / committee directors meeting |
Izvorani |
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10.00 – 18.00 |
Registration, accreditation, organizer financial |
Izvorani |
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13.00 – 19.00 |
Training session Common training session |
Izvorani |
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18.30 – 19.30 |
Official weigh-in (for athletes who fight Saturday) |
Izvorani |
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15.00 – 16.30 |
EPAF General Assembly |
Izvorani |
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16.30 – 17.30 |
EPAF Board / local organization meeting |
Izvorani |
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17.00 – 18.00 |
Referee meeting |
Izvorani |
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20.30 |
Draw-in and coach meeting |
Izvorani |
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Saturday, 14 November 2015 |
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08.45 – 09.30 |
Hellanodikes meeting |
Izvorani |
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10.00 |
Start of competition Palaismata Polydamas Imiepafis +20 Epafis 16–17, 18–19 |
Izvorani |
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13.00 – 14.00 |
Opening ceremony |
Izvorani |
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14.00 – 17.00 |
Competition |
Izvorani |
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17.00 – 19.00 |
Bronze medal matches, Final contest |
Izvorani |
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Awarding Ceremony |
Izvorani |
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Sunday, 15 November 2015 |
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08.45 – 09.30 |
Hellanodikes meeting |
Izvorani |
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10.00 |
Start of competition Epafis +20 Imiepafis 14 – 15, 16–17, 18–19 Pleris +20, +35 |
Izvorani |
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17.00 – 19.00 |
Bronze medal matches, Final contest |
Izvorani |
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Awarding Ceremony |
Izvorani |
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20.30 |
Dinner and farewell party |
Izvorani |
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Monday, 16 November 2015 |
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Departure of delegation |
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Competition place / Venue: Olympic Sport Center ,,Sydney 2000”, Izvorani Village, Ilfov County (http://www.cosr.ro/despre-noi/complexul-olimpic)
Participation & fees
Participation Individual competition: € 40 per competitor, for the first entry as competition participant, and 10 € for the each extra entry in the competition.
Penalty fee for Countries who are not staying in one of the official hotels: € 35 per person (penalty fee will be applied to all delegation members).
Furthermore, countries who are not staying in one of the official hotels will not be assisted with transportation or any other services from the organizer.
We offer official hotels within hotel packages. Please read all information carefully and use the appropriate form to make your initial reservation. Please find all deadlines included in this invitation.
Entrance to the farewell party is included in the hotel package.
Hotel Sydney 2000 *** is located in the heart of the Olympic Complex directly next to the Sport hall, within walking distance from venue: 5 minutes.
Hotel package includes: - 3 nights accommodation, Friday-Monday - Breakfast from Saturday-Monday - Lunch on Saturday and Sunday in venue - Diner on Friday, Saturday and Sunday in venue - Transport venue – hotel. Full booking: € 175 per person.
The hotel has a fitness room which guests can use free of charge. The hotel also offers free wireless internet and has a bar / lounge available. The hotel provides free parking to all customers during the stay. The venue and hotel are at only 22 km from ,Henri Coandă” Otopeni International Airport (approximately 15-20 minutes drive, depending on traffic).
Booking Information
1. Hotel reservations can ONLY be made through the organizer. Based on the accommodation request and invoicing details an invoice for payment will be sent by e-mail.
2. After the receipt of the payment (100%) a confirmation letter will be issued with all the details of the reservation. Please bring this letter to the registration.
3. 100 % payment for hotel reservations must be received in to the bank account of the Romanian Pangration Athlima Association no later than September 21th 2015, 16.00 local time (EET).
4. Partial and complete cancellations made before September 21th 2015 12:00 local time (EET) will qualify for a full refund from the bank account.
5. No refund will be issued for cancellations made after September 21th 2015, 12.00 local time (EET).
6. Additional requests for extra rooms between September 21th 2015 and October 1st will be allowed. The organizer can guarantee reservations of extra rooms up to October 1st 2015. Please note that these rooms may not be in the preferred hotel.
7. We cannot guarantee the availability of hotel rooms after October 1st. If a request for extra rooms is made after October 1st or on spot at the registration - and this request can be fulfilled by organizer – the total package price will be surcharged with 25%. NO exceptions will be made. All bank fees and bank transfer costs involved are to be paid by the participation federation in order to participate.
8. Hotel check-in times of the hotel in which the delegation is staying apply.
9. Extra services (mini-bar, telephone calls, internet, laundry services, taxi, etc.) will be charged on the guest’s account. Under no circumstances these costs will be paid by organizer.
10. Any broken object or damage to the hotel or its rooms, the venue or any other official location for EPAC 2015 will be charged to the responsible national federation.
11. Preferences and special requests will be considered and arranged for, if possible.
Please, contact the organizers for any special requests (early check-in, extra meals, etc.). Requests will be considered only with the condition that the reservation was made within the deadlines.
IMPORTANT
All damages to any property of the hotels or venues resulting from the stay of a national delegation shall be charged to the federation and will be paid in full.
Bank details:
- For Accommodation € 175 per person Beneficiary’s Name: Clubul Sportiv Shin Daito Aka
Address Association: Bdul. Lacul Tei, Nr. 107, Bl 14, Sc. D, Ap. 144, Sect. 2, Bucureşti, România.
Bank Name: PIRAEUS BANK
IBAN: RO07PIRB4216708916001000
Add the mention: Booking ‘your country’ European Pangration Ahlima Championship 2015.
- For Participation Fee € 40 and 10 € for the each extra entry Beneficiary’s Name: Asociaţia Română de Pangration Athlima
Address Association: Bdul. Lacul Tei, Nr. 107, Bl 14, Sc. D, Ap. 144, Sect. 2, Bucureşti, România.
Bank Name: PIRAEUS BANK
IBAN: RO72PIRB4216728014001000
Add the mention: Paricipation Fee ‘your country’ European Pangration Ahlima Championship 2015.
Transport
The organizer will provide free of charge transportation for all delegations, only if they have made a booking with the organizers to stay in the official hotel.
Transport will be provided:
- to and from the venue from Friday to Sunday;
- from and to ,,Henri Coandă” Otopeni International Airport on Friday and Monday.
Insurance and liability
Each National Federation is responsible for its competitors (the control of non-pregnancy, as well as the gender control are placed under the responsibility of the National Federations) and must assume all responsibility for accidents and health insurance, as well as the civil liabilities for their competitors and officials, during the European Pangration Athlima Championships 2015.
The organizer of the European Championships, R.P.A.A., and the W.P.A.F. will not be held responsible for any insurance related to the above mentioned matters.
The organizer of the European Championships and the W.P.A.F. has no liability for any claims of injury, accident, illnesses or death arising within or outside the competition, and travelling or other activities in connection with the event.
In order to participate, each national Federation has to sign the liability statement, presented as an annex to this official invitation.
Deadlines
First entry (entry by number): September 21st 2015
Hotel payment & reservation: September 21th 2015
Entry fee payment: September 28th 2015
Entry by number / extra rooms: October 1st 2015
Entry by names: October 8th, 24:00 hr. 2015
Visa request (we provide details in this matter): September 21th 2015
Travel details: October 18th 2015
Delegations missing the registration deadline will not be allowed to start. No exceptions will be made!
All competitors, coaches and officials must be entered in time. After the final entry deadline no additional persons can be added.
NOTE: It will be allowed to replace already registered coaches or officials.
Replacement of competitors will be granted only in the case of an injury, proven by medical staff.
Control of entries
The control of entries and issuing of accreditation cards will take place at the venue, on Friday 13th November, 09.00-19.00 hrs.
At least one team official must attend in time to confirm the entries of all athletes and officials with his/her signature. At the registration the team official must be able to show all official documents and official passport or ID card of all team members. A delayed appearance or no-show at control of entries may result in the exclusion of all participants from the draw and the event. In case of unforeseen delay of arrival, the Federation in case must contact the organizer and the W.P.A.F. immediately.
An accreditation card will be issued to competitors, officials and media, only if they are registered with the organizer. This accreditation card must be carried at all times.
Competition Rules The competition will be conducted in accordance with the latest W.P.A.F. Competition Rules and W.P.A.F. Referees Rules.
Contest:
Demonstration (Team Competition):
PALAISMATA – women, men, mixt: (14 – 15), (16–17), (18–19), (20+), (35+),
POLYDAMAS – women, men, mixt: (18–19), (20+), (35+).
Pangration Athlima:
AGON IMIEPAFIS (semi contact) – women, men: (14–15), (16–17),
(18–19), (20+), (35+);
AGON EPAFIS (full contact) – women, men: (16–17), (18–19), (20+), (35+),
PLERIS AGON (M.M.A. amateur) – women, men: (18–20) (20+), (35+),
14–15 Years
Boys: – 45, – 50, – 55, – 60, – 66, – 72, 72+
Girls: – 42, – 47, – 52, – 57, – 63, – 69, 69+
16-17 Years:
Girls: – 48, – 53, – 58, – 63, – 68, – 73, 73+
Boys: -55, - 60, - 65, - 70, - 75, - 80, 80+
18-19 Years:
Women: – 49, – 54, – 59, – 64, – 70, – 76, 76+
Men: –58, – 65, – 72, – 79, – 85, – 92, 92+
+ 20 Years:
Women: – 57, – 62, – 68, – 76, – 83, – 90, 90+
Men: – 60, – 66, – 71, – 78, – 85, – 95, -105,105+
+ 35 Years:
Women: – 57, – 62, – 68, – 76, – 83, – 90, 90+
Men: – 60, – 66, – 71, – 78, – 85, – 95, – 105, 105+
The National Federations-Associations may enter as many athletes as possible.
Competitors in Team System are allowed to participate in Agon Competition.
Age: Participating athletes must be born in 1999 or earlier.
Weigh-In The official weigh-in will be scheduled the day before the competition for the categories concerned (see provisional program). Official weigh-in will take place in the venue, in separate rooms for men and women. It will be possible, on Friday and Saturday, to do an unofficial weigh-in. Multiple weighing scales will be provided for the athletes to test their weight within the training / warm-up area.
Control of weigh-in shall be the responsibility of the W.P.A.F. Technical Committee in collaboration with local organizers. Athletes must present their official passport or ID card at the official weigh-in. Competitors who do not meet this criteria will not be allowed to participate.
Draw & coach meeting
The four medal winners (gold, silver and two bronze) of each category of the preceding European championships will be separated on the list of competition in a way which prevents that they compete against each other before the final of table A and B, provided they have entered the same category in which they received the medal. Each National Federation must send at least one delegate to attend the draw & coach meeting. A maximum of two (2) delegates per National Federation will be allowed. No comments or protests are allowed after this meeting. The draw in will take place in the venue on Friday 13th of November, 20.00 hrs.
Endyma control & back number
Approved Endyma: Competitors have to wear an W.P.A.F. approved endyma, white in color, without labels or patches.
Back number: It is mandatory to wear the official EPAC 2015 back number, which will be provided by the organizers to the delegation leaders at registration. We will provide self-adhesive back numbers. Control of Endyma: The control shall be the responsibility of the W.P.A.F. Technical Committee in collaboration with local organizers. Competitors who do not meet these criteria will not be allowed to participate.
Particular rules for women
Female contestants shall wear under the Chiton either a round necked plain white or off-white tee shirt, with short sleeves, made of non-rigid material, long enough to be worn inside the trousers, or a plain white or off-white leotard with short sleeves. No marking should be visible when the Chiton is done up. All other regulations must be adhered to.
Hellanodikes
Each country should provide minimum 1 Hellanodikes for up to 9 participants, 2 for up to 15 participants and 3 for more than 15 participants. A penalty fee of € 50 per referee will be requested for not having the correct number of referees, as stated above, and collected by the organizer on the spot (this is a mandatory condition in order to participate in the draw).
Hotel bookings for referees must be included within the booking of the delegation from the national federation.
All referees must attend the referee meeting on Friday November 13th, 17.00-18.00 hrs and the meetings before start of competition (each day).
Attention: only the referees selected and qualified by W.P.A.F. Referee Committee may participate as referees at these championships.
Neither the organizing committee nor the WPAF will be held responsible for not respecting this obligation! However, if there won’t be enough referees for the competition to take place in proper conditions, W.P.A.F. may decide to complement the pool of referees with national referees of the organizing federation (decided by W.P.A.F. Referee Committee).
Coaching
a. Only one coach, who stays at the limit of the contest area during the match seated on a designated coach chair, may assist contestants.
b. If the coach exhibits misbehavior towards the athletes, the referee, the audience or anyone else, the referees or head referee may decide to make him leave the area reserved to the officials for the duration of the match.
c. If the misbehavior continues, the referees or head referee of the match may decide to make him leave the official area for the whole tournament. Coaches must behave in accordance with the WPAF Organization Rules.
Anti-doping control
There will be anti-doping control, conducted by the official anti-doping authority.
Training facilities
The organizer offers the possibility to train in the venue on Friday November 13th, from 14.00 to 20.00 hrs. If you are interested in booking a separate training session with the local club, please contact us well in advance through This email address is being protected from spambots. You need JavaScript enabled to view it. .
Visa
The organizer will help any country with obtaining visa for athletes and officials. For nations who need visa to enter Romania, please send to the organizer as soon as possible (latest September 21st 2015) a list of participants with full names, passport numbers, date of birth, and functions (athlete, coach, official, doctor etc.) using the visa application form. Complete visa applications should be sent in time to This email address is being protected from spambots. You need JavaScript enabled to view it. .
Costs for express delivery (DHL, UPS, etc.) are to be paid by the participating national federation.
General assembly
A maximum of two people per country, with only one person (the national delegate) with voting right - provided that their federation may attend the general assembly.
There is no participating fee for the assembly. Each national delegate must have a signed mandate from the National Federation. The general assembly is scheduled for Friday November 13th, 13.30-15.30 hrs.
Farewell party
The farewell party will take place in the venue on Sunday, November 15th, 21.00-02.00 hrs, includes entrance, music and security. Dinner before the farewell party is included in the hotel package.
Fundamental principle
All National Federations, officials, coaches and athletes participating in the European championships have to respect and accept the authority of the WPAF and local officials, the statutes, the sports and organization rules, the refereeing rules of the international federation, as well as the WADA (World Anti-Doping Agency) rules.
Awarding ceremony
The medal ceremonies will consist of the following:
• Medal podium
• One gold, one silver and two bronze medals
• flags (first to third) and national anthem of the winning athlete’s/team’s nation
• Photo opportunity for the accredited media
During the medal presentations, accreditations must be temporarily removed and handed over to the coordinator of the awarding ceremony. There will be one WPAF official and one official of the local organizers to coordinate the awarding ceremony.
The athletes will be escorted to the awarding ceremony podium and will stand behind the podium according to the following order: 2nd place, 1st place, and the two 3rd placed athletes.
Participants in the awarding ceremony may not have any flags, mascots, shoes, flip-flops, socks, caps, head cover or any unnecessary clothing or other items on them during the ceremony.
No kind of demonstration or political, religious, commercial or racial propaganda is permitted during the awarding ceremony.
Athletes must present themselves in Endyma. Please note that no athletes, other than those who are part of the ceremony, may participate in the awarding ceremony.
Best Athlete
WPAF and the organizer will reward the most technical athlete with a Most Technical Athlete Trophy to a participant of the EPAC (athlete) for recognized outstanding technical prowess and a flawless display of sportsmanlike behavior and etiquette, beyond expectation and demands of the rules.
Fair play
WPAF will award a Fair Play Trophy to a participant of the EPAC (athlete, coach, referee, technical crew, team official etc.) for recognized outstanding ethical or sportsmanlike behavior, beyond expectation and demands of the rules.
On behalf of the W.P.A.f.
The President The Gen. Secretary
Andr. Mazarakis Pan. Kanellopoulos